Medical, Health & Reasonable Accommodations Guidelines




Program staff will inform families of potentially infectious illnesses. To assist our compliance with this regulation, please notify the Program Coordinator when a student’s absence is due to a potentially infectious illness. Students who are ill with diarrhea, continuous cough, vomiting, red throat, unexplained rashes, swollen glands, head or stomach aches, have had a fever within the last 24 hours, or who did not attend school that day should not attend a licensed program. If a student becomes ill while under the care of Community Education Services staff, the parent/guardian will be promptly notified and asked to pick up the student. The parent/guardian will need to pick up the student within one hour of receiving notice. After one hour, authorized individuals listed on the emergency information contacts will be contacted to come pick up the student.


In the case of an emergency and/or serious injury, as determined by the program staff, paramedics may be called and the parent/guardian will be notified immediately. The parent/guardian will be responsible for all costs incurred in such emergencies.




Maricopa County Department of Public Health’s immunization requirements for students enrolled in Preschool programs call for missing doses of vaccines to be administered within 15 days of enrollment. As immunizations are updated, parents must provide the program with a copy of the updated records. Immunization exemption forms will be accepted.


Students may not attend any Preschool program if immunizations are not current. Additionally, we require that current copies be provided annually for re-enrollment. For further information about immunization requirements, please contact your physician or the Arizona Immunization Program at 602-364-3630.


Medical Disclaimers 

Authorization and consent is given by the parent, parents, or legal guardian of an attending minor in a Community Education Services program for any x-ray examination, anesthetic, medical or surgical diagnosis rendered under the general or special supervision of any member of the medical staff or emergency room staff licensed under the provisions of the Medicine Practice Act or a dentist licensed under provisions of the Dental Practice Act and of the staff of any acute general hospital holding a current license to operate. It is understood that this authorization is given in advance of any specific diagnosis, treatment or hospital care being required, but is given to provide authority and power to render care which the aforementioned physician in the exercise of his/her best judgment may deem advisable. It is understood that effort shall be made to contact the parent/guardian prior to rendering treatment to the patient, but that any of the above treatment will not be withheld if the undersigned cannot be reached. It is also understood that the undersigned will be liable for any and all costs incurred in the treatment of the minor. Consent or declination information will be required prior to submitting your contract for Preschool, Kids Club, After Hours, Adventure Tours, and Sports Camp.




Program staff will administer only physician-prescribed medication in its original prescription container. The container must be labeled by the pharmacist and include the name of the student, date, dosage, name of the medication, and method of administration. Old medication containers may not be refilled with new medication.


Consent forms for the administration of medication are available at the program site and need to be completed by the parent/ guardian and remain on file. Program staff will return all unused prescription medications when the medication is no longer being administered to the student.


Program staff will dispose of medications after two weeks of the expiration date or after two weeks of a student’s withdrawal from the program. It is the parent’s responsibility to supply the program site with medication to the Non-School Days site and Summer Options Program site. Program staff will not transfer medication from the program site to the Non-School Days site and Summer Options Program locations. 


Student Therapy (Monthly Tuition Programs Only)


Parents of students with disabilities, who receive services from the Division of Developmental Disabilities (DDD), may be able to schedule student therapy to occur during a Kyrene Community Education monthly tuition program (Kids Club, After Hours, and Preschool). Services must be conducted between the hours of 3:00 pm and 6:00 pm Monday, Tuesday, Thursday, and Friday and from 1:00 pm – 6:00 pm Wednesdays on recognized District School Days. During Non-School Days, services must be conducted between the hours of 7:00 am and 6:00 pm. Requests will be approved based on space/schedule availability. For more information, please contact 480-541-1500.


Disabilities Act


The Kyrene School District requires users of District facilities to comply with the requirements of Section 504 of the Rehabilitation Act of 1973 and Title II of the American with Disabilities Act of 1990. Section 504 provides, “No qualified handicapped person, shall on the basis of handicap, be excluded from participation in, be denied the benefits of, or otherwise be subjected to discrimination under any program or activity which receives benefits from Federal financial assistance.” See 29 USC 12131-12161, 29 CFR Part 35.


Students with disabilities who meet essential eligibility will be permitted to participate in the program. Reasonable modifications will be provided to afford a student with a disability meaningful access to the program, unless the District can demonstrate that the modification would be a fundamental alteration in the nature of the program, or constitute an undue financial and administrative burden. Any student, including students with disabilities, may be removed from a program if that student, even with reasonable modifications, is disruptive to the program such that other students cannot participate in the program or are put in danger.