Payment Information

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We accept Visa, MasterCard, Discover, and American Express.

When you register online for Preschool, Kids Club, or After Hours programs, you may enroll in auto payments. If you choose the auto payment option, your full invoiced tuition will be charged on the due date noted in the tuition payment calendar. You may change your auto payment at any time by logging into your account.

Check and money order payments are accepted at the Kyrene District Office in the Community Education office in Building C. Please write the account number on the check to ensure the payment is posted to the correct account. Checks will be run electronically on the date they are received. Insufficient funds including returned checks and stopped payments may be charged an Insufficient Funds Fee.

Only exact change is accepted.

Tuition is paid two weeks prior to attendance. If a family cancels a program, advance-paid tuition is prorated on a weekly basis and refunded.

• Full refunds are issued six (6) business days prior to the start of a class. 
• Full refunds minus $5 per student are issued for cancellations made within five (5) business days of the class start date.
• Classes are non-refundable beginning the first day of class.
• In the event a class is cancelled due to low enrollment and an alternate choice is unavailable, you will receive an email notification of the cancellation and a credit will be issued to your account. If you prefer a refund, please contact Community Education within two (2) business days.

• Full refunds for Non-School Days are issued (6) business days prior to the program start date.*
• Full refunds minus $15 are issued for cancellations made within five (5) business days of the program start date. (Refunds are on a per child/ per day basis).
• No refunds will be given if a cancellation request is submitted on or after Friday of the week prior to the start of programs.  
• In the event that a Non-School Day is cancelled, full refunds will be issued.  

* Start date for week long school break programs includes Teacher work days and Staff Development Day.

• Cancellations for Preschool, Kids Club, After Hours, and Adventure Tours should be submitted five (5) business days prior to the effective date for a full refund.
• Any cancellations made less than (5) business days prior will have $15 held per week per child.
• No refunds will be given if a cancellation request is submitted on or after Friday of the week prior of each program week.

• Full refunds minus $5 per class will be issued until 10 business days prior to the start of Sports Camp.
• No refunds will be issued any time within 10 business days of the start of program.
• In the event a camp is cancelled due to low enrollment and an alternate choice is unavailable, full refunds are issued.

If the account balance is not paid in full on the 6th day after the due date, a Late Fee may be assessed and you will receive a text message stating that there is an outstanding balance.

If the account balance is not paid in full prior to the first day of the invoice period, the student will not be eligible to attend the program. The student will be withdrawn from the program, and the account must be paid in full in order to reinstate a contract. Only debit/credit cards or cash will be accepted for payment.

If the student attempts to attend the program after they have been determined to be ineligible due to non-payment, they will be escorted to the school front office. The program staff will then call Community Education to contact the financially responsible party and attempt to collect the payment over the phone. If payment is still not received, the parent/guardian will be required to pick the student up immediately. 

• Insufficient funds including returned checks and stopped payments may be charged an Insufficient Funds Fee.
• The original amount due plus the Insufficient Funds Fee will need to be paid to avoid withdrawal for non-payment.

For more information on the Late Pick-up and Locator Fees, please read the Policies and Procedures section of the handbook.

• A limited amount of Financial Assistance is available for families who qualify.
• Financial Assistance does not apply to fees (i.e., Registration Processing). Families receiving Financial Assistance are responsible for payment of fees and remaining tuition balances.
• When a family qualifies for Financial Assistance and a program discount, only the greater of the two is applied. Financial Assistance applications are available online. To be considered, the family account balance must be zero, and a complete Financial Assistance Application must be submitted. 
• Financial Assistance applications for all programs including Preschool, Kids Club, After Hours, Youth Enrichment classes and Middle School Athletics are accepted on an ongoing basis coinciding when programs, classes and sports are open for registration.
• Financial Assistance applications are reviewed and awarded on a first come first-served basis.
• The maximum Financial Assistance awarded may vary by program.
• For more information, please visit: Financial Assistance FAQs.

• Limit one discount per student.
• Discounts are only available for Preschool, Kids Club, After Hours, Adventure Tours, and Sports Camp.
• Discounts are calculated using each student’s combined total weekly tuition for all programs. When multiple discounts apply, only the highest discount is applied.
• Discounts cannot be applied when you register online. However, it is beneficial for you to reserve your space in the program early by registering online. Once you register online, you may request your qualifying discount by contacting Community Education.
• 1.5% or 3% Preschool Discount: Students enrolled in a Five Half Day or a Five Full Day program and who are receiving speech only services will receive either a 1.5% discount (Full Day program) or a 3% discount (Half Day program) off on the corresponding program tuition.
• Multiple Preschool Program Discounts:
  • 20%: Students enrolled in both a Four Half Day and a Five Full Day program will receive a 20% discount off on the Five Full Day program tuition. Tuition must be paid for both program options in order to qualify for the discount. 
  • 35% (Students must be receiving IEP services in order to qualify for the discount): Students enrolled in the Five Full Day program and who are receiving IEP services will receive a 35% discount off the Five Full Day program tuition.
• 15% (10% Preschool) Sibling Discount: Applies when siblings are each enrolled in one or more eligible programs. If a family is eligible for a sibling discount, the student with the highest total tuition is not discounted, and each of that student’s siblings receives a discount off of the total tuition due.   
• 20% (10% Preschool) Active Military Discount: Applies when at least one legal guardian of the student enrolled is actively serving in the United States Armed Forces. 
• 25% (10% Preschool) Employee Discount: See Employee Discount tab for eligibility requirements.

• Per IRS regulations, any discount in excess of 20% is considered taxable income. 
• Eligibility requirements for a full employee discount include the following: (1) the individual is the parent/guardian of the student enrolled, (2) the individual is currently employed, and (3) the individual receives a paycheck during program enrollment. Additionally, the individual must meet either (1) the minimum weekly work hours (20 hours/week) or (2) is contracted at least half time (0.5 FTE) with the program enrollment period falling on paid holidays/breaks per the individual’s assigned work calendar.
• Eligibility requires documentation and is in effect through the last day of contracted employment. Tuition for remaining program days beyond contracted employment days is prorated and due according to the payment plan due dates outlined previously.
• The following employee discounts may be applied to school year, summer and non-school days. Annually, the District will evaluate the cost-neutral point for the District and adjust the employee discount accordingly.