Kyrene Facility Rentals

In General

• Organizations must have the following on file before being approved for usage:
  • $1 million liability insurance listing Kyrene School District as additionally insured
  • Signed Use Agreement
  • Signed permit
  • 501 (c) 3 (if applicable)
  • $250 refundable deposit (if applicable, only required at the discretion of Kyrene Facility Rentals)
• All rental fees must be paid in full at least ten (10) business days prior to the reservation. Reoccurring groups may be billed monthly for the current month’s usage at the discretion of the department.

Changes and Cancellations

• Cancellations must be made at least five (5) business days in advance. Failure to provide adequate written notice of cancellations will result in a $25 penalty fee per occurrence and no refunds or credits will be issued. Cancellations may be submitted by emailing facilityrentals@kyrene.org.
• Changes to a reservation must be made in writing at least five (5) business days in advance. Changes to a reservation not made at least five (5) business days in advance will not be granted and no refunds or credits will be issued. Changes to a reservation may be requested by emailing facilityrentals@kyrene.org and will be subject to approval or denial based on facility and personnel availability.
• Use of any facilities which were not approved and permitted will result in a $25 penalty fee per occurrence and additional fees based on the facilities which were used. Repeated infractions may result in suspension of future reservations.
• Use of any facilities beyond the approved and permitted reservation times will result in a $25 penalty fee per occurrence and additional fees based on the additional time the facilities were used. Repeated infractions may result in suspension of future reservations.

Closures and Blackout Dates

• Kyrene facilities will be unavailable for use on various dates throughout the year, typically on holidays, holiday weekends, and scheduled school breaks. Please see the 2023/2024 Blackout Calendar and the 2024/2025 Blackout Calendar for details.
• In the interest of user safety as well as minimizing unnecessary damage to District fields, Kyrene School District prohibits the use of District fields during inclement weather conditions. Please see the Kyrene Inclement Weather Policy for details.
  • Follow our Facility Closures and Updates Facebook page for real-time facility closure notices and updates. These posts will also be available on the right-hand side of this webpage under the "Closure Updates" section.

More Details

Please review the Use Agreement for further policies regarding the use of Kyrene Facilities. This document must be read and signed by the user before a facility request is approved.

Facility Fees

Facility fees are primarily determined by which User Category you or your organization falls under and what type of facility is being reserved. Please see the 2023-2024 Fee Schedule for more details.

Personnel and Equipment Fees

Personnel and equipment fees are determined by a number of criteria and are subject to change based on campus and reservation needs.

Renters should typically expect the following fees in addition to any facility fees:

Indoor rentals Mon - Fri:

• Opening/closing fee - $70/day

Indoor rentals Sat - Sun:

• Opening/closing fee - $70/day
• Utilities/HVAC fee - $20/hour for the duration of the reservation
• Facility Ranger fee - $35/hour for the duration of the reservation

Outdoor rentals Mon - Fri:

• Field light fee - $20/hour for the duration of the reservation

Outdoor rentals Sat - Sun:

• Opening/closing fee - $70/day
• External restroom fee - $35/day
• Field light fee - $20/hour (optional)

Please see the 2023-2024 Fee Schedule for more details.

Facility Requests can be made at any time using the Kyrene Facility Rental Request Form. Requests to use Kyrene facilities must be received at least ten (10) business days before requested dates. Please allow for additional time if you are unsure of what you will need, as determining these needs may require additional time before an approval is made.

Please keep in mind that first priority is given to requests made during the Windows of Opportunity. Requests for a given season made prior to the Window of Opportunity opening for that season will not be considered.

Ahwatukee

Akimel A-al 2720 E Liberty Ln, Phoenix, AZ 85048

• Baseball (1), softball (2), and soccer/track (1)

Estrella 2620 E Liberty Ln, Phoenix, AZ 85048

• Baseball (1)

Chandler

Aprende 777 North Desert Breeze Blvd E #2, Chandler, AZ 85226

• Baseball (2) and softball (2)

Please note: Aprende field lights are owned and operated by City of Chandler. Please contact (480) 782-2727 (M-F, 8am-6pm) to purchase a field light permit. Kyrene School District is not responsible for the scheduling or operation of the Aprende field lights. If you have a field lights issue during your reservation, please contact City of Chandler at (480) 782-2900.

Ahwatukee

Akimel A-al 2720 E Liberty Ln, Phoenix, AZ 85048

Altadeña 14620 S Desert Foothills Pkwy, Phoenix, AZ 85048

Centennial 13808 S 36th St, Phoenix, AZ 85044

Chandler

Aprende 777 North Desert Breeze Blvd E #2, Chandler, AZ 85226

Kyrene Traditional Academy 3375 W Galveston St, Chandler, AZ 85226

Pueblo 360 S Twelve Oaks Blvd, Chandler, AZ 85226

Tempe

Kyrene Middle School 1050 E Carver Rd, Tempe, AZ 85284

Kyrene School District out-of-school-time programming typically operates until 6pm or later on nearly every Kyrene campus Monday - Friday. These activities include but are not limited to: Kids Club, After Hours, Youth Enrichment, and Kyrene Athletics. To keep these programs as safe and secure as the regular school day and to avoid schedule conflicts, we have made the choice to only approve rentals of Kyrene facilities outside of district program operating hours whenever reasonably possible.