Student Education Records

The Family Educational Rights and Privacy Act (FERPA) is a federal law that protects the privacy of student education records. FERPA gives parents certain rights with respect to their children's education records. These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school level.

Schools may disclose, without consent, "directory" information such as a student's name, address, telephone number, date and place of birth, honors and awards, sports participation (including height and weight of athletes) and dates of attendance unless notified by the parents or eligible student that the school is not to disclose the information without consent.

Arizona Dept. of Ed. - FERPA Records 

Procedures for releasing student records

Kyrene School District has procedures in place for the acquisition, transfer and retrieval of student record information and maintaining confidentiality of student records. All student records are stored in a locked cabinet to adequately safeguard personally identifiable information. (D.E., 9/88).

School districts requesting records can fax a records request on district/school letterhead to 480-541-1810. To receive record information in the timeliest fashion, include an email address to which the records can be sent. All requests are filled based upon the order received.

Parents or guardians must sign a release and present a photo ID before records can be released from the Kyrene School District and a $ .10 per page fee may be assessed for copies of materials beyond a Permanent Record card, Immunization Record or a Birth Certificate.

In compliance with FERPA, the following people have access to special education student records:

• Student Learning and Support Services Director and Assistant Director
• Student Learning and Support Services Administrative Support Staff
• Principals/School-site designees
• Teachers, as appropriate
• Related Services Staff
• School Psychologists
• Nurses/Health Assistants
• District Administrators
• Members of the Governing Board when functioning in a judicial capacity
• Due Process hearing officer
• District Teacher Specialists and Coaches
• Instructional Assistants under the direction of an immediate supervisor

An undated list of staff names is maintained in the Exceptional Student Services office at the district office.

Questions concerning student records can be directed to the appropriate Technician at the Kyrene school listed below.