Facility Rentals In a Nutshell

Requests for use of District facilities may be made by completing a Facility Request Form. Once a facility (i.e., the school, Ben Furlong Education Center) has approved a request, it is then reviewed by the District’s designee. The District’s designee shall review the submitted request, checking to be sure the applicant has provided all of the necessary information. The District’s designee will assign the applicant a Category according to the Category structure outlined in KF–EC.

 

If the applicant submitted all necessary fees and paperwork (i.e., request, insurance, deposit), the request is then considered for approval by the District’s designee. We use a Window of Opportunity system for facility requests (this is not a first-come, first-served system). The schedule below indicates the dates on which facility requests are accepted. We will accept facility requests throughout the year (on an ongoing basis); however, first priority for use is given during the following windows of opportunity: 

 

Dates of use:	Window of opportunity:
Fall (August - December)	March 1 - 20
Spring (January - May)	August 1 - August 20
Summer (June, July)	January 1 - January 20

 

At the close of the window, the District's designee will review all of the requests and assign use allocations based on a predetermined set of criteria (i.e., total number of Kyrene youth served, total number of participants, organizations in good standing with the District). After initial allocations are made, any remaining available space will be opened up on a first-come, first-served basis.

 

 

1. REQUEST
Submit a request by completing the Facility Request Form
Indicate additional set-up/special needs (especially restrooms) on the request

2. REVIEW
Request will be reviewed and a category will be assigned

3. APPROVE
If space is available and approved a request will be sent for required documents (signed user agreement and proof of insurance) & payment

4. CONFIRM
Upon receipt of required docs & payment, a confirmation will be sent and space will be reserved

 * Only the President from each organization may submit a facility use request (Boy Scouts, Girl Scouts, Homeowners Associations, and new organizations are the exception). Individual team coaches may not request facilities for their team. The League President or one designee must request all facility use for their league.

 

• All facility use fees are due prior to use
• Organizations must have the following on file before being approved for usage:
• $1 million liability insurance listing Kyrene School District as additionally insured 
• $250.00 refundable damage deposit 
• 501 (c) 3 (if applicable) 
• Signed Use Agreement 
• Signed permit

 

Fees

Rental fees are determined by the category that your organization falls into. Click on the School Facilities User Categories to find out what category your organization fits into and the 2020-21 Fee Structure for fees that you will be required to pay. Please contact the District's designee for assistance with determining your organization's category. Community Education-Facility Rentals at 480-541-1532 or by email at facilityrentals@kyrene.org.

For requests regarding facility rental requests at the Ben Furlong Education Center (Kyrene District Office), please contact (480) 541-1001.

Please Note: Groups using indoor facilities on weekends or any school closure days will be charged a custodial fee per hour as well as a daily rate for the chiller/heater start-up cost. Groups using outdoor facilities on the weekends or any school closure days will be charged a custodial fee per hour as applicable (i.e., to open/close the facility, to clean the restrooms). 

 

Forms and Information