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III. Policies
A. No part of the net earnings of the Organization shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the Organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in the Organizations objectives hereof.
B. No substantial part of the activities of the Organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the Organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office.
C. Notwithstanding any other provision of these articles, the corporation shall not carry on any other activities not permitted to be carried on (a) by an Organization exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code, or (b) by an Organization, contributions to which are deductible under section 170(c)(2) of the Internal Revenue Code, or the corresponding section of any future federal tax code.
D. The Organization and its name, its members and their names in their official capacities, shall not endorse any commercial, or political entity or engage in activities not related to promoting the objectives of the Organization as specified in Article II above.
E. The Kyrene Monte Vista PTO and its Members shall not practice or permit discrimination on the basis of sex, age, race, national origin, religion, or physical handicap or disability.
F. Compensation – Monetary
All Members of this Organization shall be volunteers and shall be reimbursed for authorized PTO expenses, but shall not be compensated for their time or service to the PTO.
G. Compensation – Other
1. Each Committee is allowed to spend an inconsequential part of their budget on minimal refreshments as necessary to facilitate volunteers actively working on official PTO business. All refreshment receipts are kept in the Treasurer’s files.
2. All items remaining after any PTO event remain the property of the PTO, and may be distributed at the Board’s discretion, with preference given to classrooms, school staff, youth groups and volunteers, as deemed appropriate.
H. Conflict of Interest - The Kyrene Monte Vista PTO has adopted a Conflict of Interest Policy to protect its interests; to avoid entering into a transaction or arrangement that might benefit the private interest of a Member or might result in a possible excess benefit transaction. This policy is intended to supplement but not replace any applicable state and federal laws.
1. The PTO Board will be required to review and vote upon any goods or services valued over $500 before a contract is signed or purchase is made. Their names and findings shall be recorded and filed with the invoice.
2. The PTO Board will be required to review and vote upon at least 3 competitive bids for any goods or services valued over $2000, before a contract is signed or purchase is made. Their names and findings shall be recorded and filed with the invoice along with all bids.
3. No Member of this Organization may make a binding commitment or financial contribution to any other Organization without the vote and consent of the PTO Board.
4. The PTO Board will be required to review and vote as to the ‘fairness and reasonability’ of the cost of goods or services, regardless of value, when said goods or services are to be purchased from a company or individual with which any Member has an affiliation. Their names and findings shall be recorded and filed with the invoice.
a) An affiliation is any financial interest that a person has directly or indirectly, through business, investment or family.
5. No Member shall accept any personal gift, favor, compensation, bonus or reward, regardless of value, as a result of or while transacting business for the PTO.
a) Product samples for the purpose of evaluation and comparison of merchandise are allowable when total value per vendor is $30 or less.
b) A minimum of 1 Board Member from the current or future Board must sit in on all Fundraising Vendor meetings.
c) Gifts, favors, compensation, bonuses and rewards are acceptable when made directly to the benefit of the Kyrene Monte Vista PTO.
I. Membership shall be immediately and permanently terminated and legal action may be pursued for any Member determined to have committed one or more of the following acts by a majority vote of the Organization’s Members present at a Special Meeting called for such purpose:
1. Any acts or omissions which are not in good faith or which involve intentional misconduct or a knowing violation of the law;
2. The authorizing of an unlawful payment or distribution out of the Organization’s assets;
3. Any transaction made in the furtherance of the exempt purposes of the Organization for which the Member derived an improper personal benefit; or
4. Any act or acts that can be defined under the Federal or Arizona State law as a ‘conflict of interest’’.
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