Genesis Grade Book

Log-in to Teacher Experience
After logging into Genesis/Edupoint as is done to take attendance, click on the blue grade book icon with the A+ on it. NOTE: Middle School teachers will next need to choose the period they wish to view and then click OK to open the grade book.

Grade Book Main Page Views
From the Grade Book Main page you can view your students, assignments, progress reports and print reports.

You can change the view of your grade book by changing the options in the drop down boxes on the grade book main page.

a. Class: You can view your grade book for each class that you teach.

b. Period: Select the grading quarter you would like to view.

c. Assignment Date: You can view all of the assignments or just a specific time frame such as last week or last 30 days.

d. Assignment Order: You can select the order of your assignments, from old to new or new to old.
*TIP: select Newest to Oldest to have your newest assignments appear to the left - this cuts down on scrolling.

e. Sort Student’s By: You can sort your grade book by your student’s first name or last name.

f. Assignment Filter: You can view all assignments for example just homework assignments.

Grade Book Main Page Options
The grade book Main Page options allow you to change the look of your grade book.

a. Show Dropped Assignments: Check this box to highlight scores that have been dropped from your grade book. After you check this box the average score will change to reflect the dropped score.

b. Show Dropped Students: Shows students that have left
your class. (Inactive students will show with a line through
their name.)

c. Show Grades by Type: Check this box if you would like to see the summary score and grade for each assignment type such as homework, test, or quiz.

d. Show: From the "Show" drop down list you can choose to highlight different scores such as: percentage, points, late, absent, missing, incomplete, and extra credit.

e. Summary Mode: You can check the boxes to show the median and mode of each assignment. The total will show at the bottom of each column.

f. At risk: You can enter a number that will highlight scores below that percentage with a red arrow. Note: This setting affects all areas of the grade book where "at risk" is mentioned.
back to top

Adjust the Row Size
Click on the options tab to view the new Grade Book Options.

To change the Row Size, click on the drop-down to choose Large, Medium, or Small. Large is what everyone is currently using.

Choosing Medium or Small will allow much more to fit on the page.

Show Comment Codes
This is also the place where teachers can indicate they wish to view comment codes in the assignment grid.

Click on the box in front of Show comment codes.

Middle School Grade Book Set Up
First, hover over Grade Book at the top of the screen and choose Grade Book Set Up. This screen allows you to establish the value for assignment types and the ability to drop a student’s lowest score. You can turn rounding for your scores on or off and choose how many decimal places you would like to round. From this screen you can add / edit your subjects, assignment types and score types. Thought and consideration should be used when setting up these scores as these will affect all scores in your grade book.

1. Select the class that you would like to set-up.

2. Set-up options can be applied to other sections by checking the box next to the section.

3. You can weight your assignment types as well as choose to drop the lowest scores in your grade book. (Note: weights must add up to 100%)

4. You can choose to round the scores in your grade book. You can also select the decimal place rounded.

5. You can add additional assignment types, grade book score types, report card score types and grade book comments to your grade book.

6. If you change any of the types above you can choose to view only the "types" you have created or add your types to the district standards (recommended).

7. When you are finished, click the "Update" button and your changes will be saved.

back to top

Grade Book Set Up: My Assignment Types
The "My Assignment Types" page allows you to view the district assignment types and add new teacher specific assignment types. You can edit or remove any assignments that you have added into your grade book. Click on the My Assignment Types link on the Grade Book Set Up page. Follow the instructions below:

back to top

Grade Book Set Up: My Grade Book Score Types
The "My Grade Book Score Types" page allows you to view the district score types and to add additional score types to your grade book. Click on the My Grade Book Score Types link on the Grade Book Set Up page. Follow the instructions below:

back to top

Grade Book Set Up: My Grade Book Comments
The "My Grade Book Comments" page allows you to add comments that you would like to use in your grade book. Click on the My Grade Book Comments link on the Grade Book Set Up page.
The "is missing mark" column can be edited and it determines which comments cause an assignment to count as missing on reports and in the "show grades by type" display in the grade book.

In the "value" column when a numeric value is present, the comment causes the assignment to be worth that value if score left blank. If you enter a score for the assignment then the score you enter will be used instead.

Comment Code: similar to value column, when scores are left blank the comment code will display in the grade book. When you enter a score the value will display.

WARNING!!!
When creating comment grade book comments, be sure the abbreviated comment code is different from the District comment code. If the abbreviated comment code of the teacher created comment is the same as the District comment code, the District values will be applied to the grade book when entering the code in the assignment grid.

back to top

Grade Weighting

1. Max Score and Points = weighting as you go, total points earned/total points possible calculates final grade.
    a. Be careful to weight each assignment so that no one category (especially HW) gets too much weight
2. Normalization Strategy =
    a. Max Score = 28 (ex. Quiz with 28 questions)
    b. Points = 50 (ex. You want every quiz to = 50 points)
3. Weighting Grades by Category in Grade Book Setup

    a. Preset weights by category – important to understand this and be able to explain to parents

back to top

Add a New Grade Book Assignment
You can add new assignments from the grade book drop down menu or from the button on the grade book main page.

1. Enter assignment information:
     a. Assignment Name- Add the
     name of the assignment.
     b. Description- Add a brief
     description of assignment
     c. Type- Select the type of
     assignment: quiz, test,
     homework, etc.
     d. Subject- Select the subject of
     the assignment.
     e. Grading- Select Overall
     Grade only or Overall Grade
     and Standards.
     f. Score Type- Select the score
     type such as raw score, rubric,
     or letter grade (raw score is
     recommended).

      g. Max Score- Select the maximum score possible for your assignment (this is used for raw scores).
      h. Points- Make the Points equal to the Max Score OR use points if you would like to assign different point
      values for each assignment.
      NOTE: Refer to the Grade Weighting section for a detailed description of how to use Points.
      i. Date- Select the day of assignment.
      j. Assignment Category- Choose Normal, Extra Credit or Not for Grading. Extra Credit adds points to the
      student’s points not the total points possible and "not for grading" allows you to enter items like permission
      slip that would not be included in your grading process but you would like to record in your grade book.
      k. Show in Parent/Student Portal-When this box is checked the assignment and grades will show in the
      parent/student portal. (You may choose to select this box at a later time when you are ready to show grades.)
      l. Due Date: Select the date the assignment is due. Note: This only shows for assignment types that have a due
      date.

                                                                                                                                                                            back to top

Add New Assignments to Multiple Sections
The same assignment information can be added to multiple sections in middle school. Scroll down the page and click on the Sections tab. Choose the sections you want to add the assignment to.

back to top

Add New Assignments to Multiple Grading Periods
Newly created assignments can be added to multiple grading periods in the New Assignment set up. Select the grading period you would like the assignment to be applied. If you select multiple periods the assignments will be copied.

NOTE: When changing grading periods, be sure to double-check that your assignments are being entered into the correct Quarter. Once the new quarter has begun, the program will default to that quarter for new assignments.
back to top

View and Edit Assignments
After you have created assignments you can view and edit many of details of the assignments you have created. Hover over Grade Book and click on Assignments.

Click to Edit on the left-hand column. All details EXCEPT Score Type can be changed in this window. Click to Update or Cancel when the editing is finished.
NOTE: When the Score Type is changed, this effects the other settings. In many cases, the student scores will be deleted. It is best to make major changes to an assignment in the Edit Assignment area.
back to top

Assign Extra Credit
Extra credit can be applied in two different ways.

1. You can make an entire assignment extra credit. To do this, you would create a new assignment and under the "Assignment Category" drop-down menu you would select "extra credit". This option adds to the student’s score not the total score possible for the class.

2. Another way top apply extra credit would be directly from an assignment. For example if you give a homework assignment that has a max score of 10 and have 2 extra credit questions worth 5 points each then a student could receive a score of 20/10 if they answered both extra credit question correctly. Again this adds to the student’s overall score.
back to top

Create Assignment Resources
You can add documents and web resources to your assignments. If you make the assignment resources available via the parent/student portal you can include homework handouts, study sheets, and resources that student’s can download anywhere. This is a great tool for student’s that have missed a class and need to retrieve classroom homework.

Copy Assignments
The "Copy Assignments" page allows you to copy assignments that are already in your grade book to other sections, grading periods and next year. At the end of the year you can use this feature to copy all of your assignments into next year’s grade book. Hover over Grade Book and click on Copy Assignments.

Enter Grade Book Scores by Assignment
Once you have added your assignment you can click on the assignment name to enter scores, edit, delete, or create resources for the assignment.

1. Enter student’s scores.

2. Click on the green arrow to fill-down scores for all students.

3. If you check the exclude box then the score will not count toward the student’s final grade. If you select "all", at the top of the column, this will exclude all of the scores from this assignment from the grade book.

4. Public comments will show in the parent portal and on the progress report.

5. Private comments can be viewed by the teacher only.

6. Columns can be sorted by clicking on the "s" button in the column header.

7. Click "Save" to save your work and stay on this page, or "save & return to grade book" or "cancel & return to grade book".

8. From the drop-down menu you can choose any assignment to edit without leaving this screen. Allows you to edit different assignments from one screen.
back to top

Speed Things Up when Entering Assignments
There is another way to navigate from assignment to assignment to enter scores that may work more efficiently for you. Using the drop-down Assignment tab in the Scoring window you can move from one assignment to another more quickly to enter scores if you like.

Enable Score Editing
Click to open Grade Book Options. Check the box in front of "Enable score editing".

This opens up the option to edit scores by the assignment column or to edit scores by the student row. Be sure to click on Save when this editing is complete.

Enter Scores in the Assignment Grid

Teachers can now move around the assignment grid to enter scores. Use the Tab key to move to the next cell in the row. Use Enter to move down the column, or use the arrow keys to move around the grid.

As scores are entered, the number changes to red and is italicized.

A line is drawn through the grade calculation to indicate the grade will change once the scores are saved.

*Note: The grade book will also not allow you to enter an invalid score or comment. The comment box to the left will appear. A valid score will need to be entered before leaving the cell.

back to top

Enter Comment Codes in the Assignment Grid
Another new feature is the ability to show and enter comment codes in the assignment grid.

To view comment codes, simply click to expand the Grade Book Options box. Click on Show Comment Codes.

As with score editing, both District and teacher created comment codes can be entered in the assignment grid. Codes can be entered or a score with a code (separated by one space) can be entered. Again, these will appear is red and italicized and a line will be drawn through the grade calculation.

All comment codes entered in the grid will also appear by clicking on the assignment and choosing to enter scores and codes by assignment.

WARNING!!! Teacher Created Comment Codes
Many teachers have created their own grade book comments. If the abbreviated comment code of the teacher created comment is the same as the District comment code, the District values will be applied to the grade book when entering the code in the assignment grid.

The comment created by the teacher will need to be changed by going into Grade Book Set Up and editing the comment code abbreviation. This change in the code will be reflected in previous assignments, but the value will remain the same. back to top

Remove comment codes
Comment codes can be removed easily in the assignment grid. Simply type in the new score followed by a space and then an exclamation point.

This will remove the comment associated with that score.

*NOTE: The public and private comments will not be erased using this method. To remove an "excused/excluded" comment, go into Enter Scores for the assignment.

Save Scores and Comments
If a teacher attempts to leave the assignment grid after changing scores and or comments, a prompt will appear to warn that these scores have not been saved.

Click Cancel to go back and save your changes.

Click OK to leave the assignment grid.

WARNING: All changes to grades will be lost when clicking OK at this time.

The number of grade and comment changes are displayed at the top of the screen near the Save Changes and Undo buttons.

To Save the changes to the page, click Save Changes.

To undo all changes, click Undo.

Transfer Dropped Student Scores
Once a student has been dropped from a class or transferred to a new class, there is a simple way to view assignments and compile a report for this student.

First, select the class that the student was originally in from the “grade book main” screen.
Click on the small arrow to the left of the student names and select “show dropped students.

Scroll through your students until you can see the dropped student’s name and click on this student’s name. You will see the following student summary.

In the Grading Period drop down, select “All Classes, Current Grading Period” to show the assignments.
Choose to export the file as an XLS. You will see the following report for the student.

To sort by subject area, click on the column labeled “Class”. The student’s assignment will be organized by subject area.
You can now print this report and enter the student’s old grades into the new class.
back to top

Creating Student Groups
The "Student Groups" option allows you to create and filter your grade book within your classes. This allows teachers to view assignments and scores for a smaller, select group of students. Groups can be changed throughout the school year based on the needs of the teacher.

Using Student Groups
If needed, teachers can create a separate grade book for any of the groups created. This way, assignments relevant to only that group can be added just for those students. Uncheck "enable score editing" and then click on the name of the group.

View Student Grades in the Portal
Teachers can now view a student's grades as they are seen in Parent Experience.

By clicking on the student picture in the attendance window and choosing Student Experience, teachers have the ability to see exactly what a parent will see for the individual student.

Grade Weighting Display in Portal
Parents will now see how grades are weighted by teachers. In Parent Experience, these weights are displayed with the assignment category in parentheses in the Grade Calculation Summary at the top of the Grade Book page in Parent Experience. This Grade Calculation Summary is new for teachers who weight grade categories.
back to top

Additional Information Available in Genesis Grade Book
Left click on the specific student
Choose which category you want to view
     Student: Student Demographics, Parent Demographics, Emergency Contacts, Class Schedule
     Period Attendance: Student’s Attendance from 1st day of school to today
     Student Experience: View what the parents see when they sign into Parent Portal
     Grade Book: Open your Grade Book

Left click on the report icon
Choose which report you want to view
     Mark Verification By Teacher: Your grades and comments per quarter for each class
     Student Schedule: Full Year schedule for the student
     STU408 – Class List: A grid-list of the students in each of your classes
     STU410: Emergency Contact Directory: A list of all parent and emergency contacts for each student/by class
                                                                                                                                                                        back to top

Summary of Student Scores
Clicking on a student’s name within the main grade book page allows you to view a summary of that individual student’s performance.

Grade Book Reports

Create Seating Charts in Genesis
The attendance grid in Genesis can be used as a seating chart. For complete instructions, click here: Seating Charts

Your Educational Technology mentor has a variety of other strategies for creating seating charts using SMART Notebook software or PowerPoint templates: open PowerPoint, go to Templates >> Diagrams >>Seating Charts.