Kronos Time Clock System
 

What is Kronos?

Kronos is an electronic time clock system that captures the employees in and out time and will replace the traditional paper time card system.  With Kronos we are able to increase payroll accuracy and efficiency by automating employee time, attendance, and leave management. We are also able to empower employees with self-service capabilities that reduce operational costs and the calls to the payroll department while improving employee satisfaction

Frequently Asked Questions about Kronos

Will staff be required to clock in and out for their various jobs?

No, if staff work multiple jobs at one location, they will not need to clock in and out throughout the day as their job changes.  The only exception to this is instructional assistants funded by Title I.  More information about this will be forth coming.

What if staff arrive a few minutes before their scheduled start time?

Staff will clock in at their arrival time.  We will work with schools to collect all their staff schedules so the employees work schedule will be preloaded into the clock. 

Will the time clock round?

The time clock will capture the employees time and will do what is called ‘incremental rounding.’  Incremental rounding provides the most accurate form of reporting time without restricting employees.  The time clock will look at all punches (in and out as well as lunch) and will round in increments.

How much time does it take to clock in?
It takes less than 3 seconds to clock in at the Kronos Time Clock

Will staff be required to clock in and out for their un-paid lunch break?

Yes, staff will be required to clock out during their un-paid lunch time.

How will lunch breaks work?

Lunch breaks are included in the incremental rounding for the day.  (see above four time clock rounding information)

Do employees clock out for paid breaks?

Employees do not clock in and out during paid breaks.

Do employees have to take a lunch? 

FLSA does not require that employees take a paid lunch break, however an employees works schedule may dictate the need to take an unpaid lunch break.  Each employee should discuss this with their supervisor for clarification.

Per support staff Meet and Confer:

The standard workday for a regular work schedule is eight (8) hours per day excluding any meal period. Meal periods shall normally be thirty (30) uninterrupted minutes in length and is not considered part of the workday. Breaks may be available but are not mandatory and cannot be combined with the meal period to extend its length. Special or split shifts may be arranged when needed, provided the total number of hours worked by an employee does not exceed forty (40) hours per week.

The thirty (30) minute meal break is not a part of the workday.

# HOURS/DAY                                     # BREAKS                    #MEAL PERIOD

0 to less than 4                                             0                                       0

4 to less than 6                                      1 - 15 minutes                           0

6 to less than 8                                      1 - 15 minutes               1 - 30 minutes

8 hours                                                 2 - 15 minutes               1 - 30 minutes

Click here to view an online video with instructions on how to add an employee profile to the Kronos time clock.

Kronos Training Manual for Office Staff
Absence Reporting Log Template
Missed Punch Log Template
Advanced Training Guide (2.27.08)
Office Staff FAQ (2.27.08)

Additional Frequently Asked Questions

For questions about Kronos, please contact Gale Lewis, 783-4046