Kyrene School District

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English Language Arts Resource Review and 60-Day Review 
 
On October 14th, an RFP for English Language Arts curriculum was released, launching the process for identifying high-quality resources to support instruction and learning in grades K-8. The purpose of this webpage is to inform the Kyrene staff and community of the resource review process and invite feedback during the 60-Day Review process.
 
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Process for Review and Vetting of Submitted Resources

Kyrene follows a defined process when considering a resource for adoption. First, resources under consideration are reviewed for alignment to standards and the Publisher's Criteria. Vendors with resources that meet the minimum criteria are invited to provide vendor presentations to the Resource Review Committee. The committee will then recommend to the board resources for which they would like teachers and community members to provide feedback. After the 60-Day Review, the committee will analyze the feedback and make a recommendation to the board for adoption.

Adoption Timeline

 
 
 

 

Standards Alignment Review

In preparation for review of resources submitted, all teachers were invited to submit an application indicating interest in serving on the committee. Ultimately, all teachers who applied by the deadline were accepted to the committee. The make-up of the resource review committee represents all 25 schools, all grade levels, and relevant district departments that provide learning services, such as Student Learning and Support Services and Educational Technology.
 
The first stage of the process was evaluating resources for their alignment to state standards. Grade level bands gathered the week of November 7th at the Kyrene District Office. Each grade level band (K-2, 3-5, 6-8) completed the review of the submitted proposals on their assigned day and used the selection criteria to invite vendors to present. The committee determined that in each stage of the process, a 65% super-majority would be necessary to move resources forward.
 
Vendor Presentations 

In the second stage of the process, vendors meeting minimum criteria and committee approval presented the week of November 28th to the committee in grade bands as noted below.

Grades K-2: Monday, November 28th
Grades 3-5: Tuesday, November 29th
Grades 6-8: Wednesday, November 30th

The resource review committee members (35 classroom teachers and 16 content or special education specialists), along with available principals attended thirteen separate 75 minute vendor presentations. In these presentations, committee members rated the vendors independently using a criteria-based rubric. Grades K-2 and grades 3-5 each invited five vendors to participate in vendor presentations. Grades 6-8 invited three vendors to participate in vendor presentations.
 
All of the committee members gathered the afternoon of the 30th to determine which resources they recommend to the Board to initiate the 60-Day Review. Each member of the committee provided individual feedback through the criteria-based rubric and through individual voting through a google survey. The committee agreed that in order for any decision to move forward, an affirmative vote of 65% or more (super-majority) is needed. Since we are following procurement laws for this competitive bid process, members of the committee signed a non-disclosure form and could not speak about the resources/vendors they reviewed. Once the 60-Day review is initiated, the vendors names will be released. They are free to talk about the process and the criteria the committee used to arrive at their decisions.  

 
60-Day Review
 
The 60-Day review will be the window of opportunity for teachers, staff and community to provide feedback on each of the resources.  Once the 60 Day review of resource materials is approved, vendors will provide an introductory video and physical materials for each resource under review will be distributed to a school in each region and at the district office. Teachers will complete a survey on each resource, a similar process we followed last year. Time will be made available at some point during the 60 Day review for each teacher to have the opportunity to review materials and provide their feedback. 
  
Grades K-5:
 
Based on responses, the K-5 committee recommend that three of the six vendors move forward to 60-Day Review: Benchmark Advance by Benchmark, Core Knowledge Language Arts by Amplify, and Wonders by McGraw-Hill. The window for the 60-Day Review in grades K-5 will actually run from January 11th through March 21st to ensure ample time to review the resources and provide feedback. Certified staff will be sent a survey from surveymonkey to provide feedback on the materials.
 
 
Grades 6-8
 
Based on responses, the 6-8 committee recommend that two of the three vendors move forward to 60-Day Review: myPerspectives by Pearson and Collections by Harcourt. The window for the 60-Day Review in grades 6-8 will actually run from December 7th through March 14th to ensure ample time to review the resources and provide feedback. Certified staff will be sent a survey from surveymonkey to provide feedback on the materials.
 
 

One hundred percent of the teachers on the committee supported myPerspectives and 84.6% of teachers supported Collections, which easily met the 65% super- majority identified by the committee to move forward. Teachers cited strength of resources in standard strands, ease of use, presence of digital resources, and access to rigorous assessment items as evidence to move a vendor forward. Only 38% of teachers supported the third resource for 60-Day review. While the committee did not believe that the third resource presented to be the most comprehensive resource of the three, they expressed its strength as a supplementary resource and supported its continued use as a supplementary resource in grades 6-8. 
 
 
60-Day Review Results & Next Steps 

The goal of any resource adoption is to provide instructional materials to support the implementation of viable curriculum. Teachers have expressed the need for comprehensive curriculum to support their instruction. Audit findings have identified gaps in this area suggesting that the district focus efforts on the development of comprehensive curriculum guides and assessments. The foundation of Kyrene’s curriculum will be guides developed through collaboration of teacher teams. The guides will provide a viable curriculum explicit to direct instruction for all students.  

During the 2016-2017 school year, Kyrene released a solicitation for proposals for ELA instructional materials for grades K-8. Kyrene follows a defined process when considering a resource for adoption. Please visit the ELA Resource Review website for more detailed information. The make-up of the resource review committee represented all 25 schools, all grade levels, and relevant district departments that provide learning services, such as Student Learning and Support Services and Educational Technology. The window for the 60-Day Review ran from January 11 through March 24. Survey respondents submitted their preference anonymously. Upon close of the 60-Day Review, responses were collected and analyzed.

Results of the 60-Day Resource Review

Based on the survey responses from the teacher 60-Day Review of ELA instructional materials, the resource review committee will not be making a recommendation for adoption to the Governing Board. Site level meetings will be scheduled by your principal to review and discuss the results outlined below. An informative video summarizing the information can be viewed here.

The following criteria was required in order for the committee to make a recommendation to the Governing Board for adoption:

Grades K-5 (K-3, 4-5) Results

·        85% survey participation rate at each school

·        65% or more of the participants select a resource per K-3 or 4-5 grade bands (1-2 resources may be recommended K-5)

The first criterion of 85% survey participation at each school was met:

Participation Rate, K-5  

 

The second criterion of 65% teacher support of a resource was not met, even when analyzed per K-3 or 4-5 grade band.

K-5 Districtwide K-5 Disaggregate

 

Grades 6-8 Results

·        80% survey participation rate at each school

·        65% or more of the participants select a resource

The first criterion of 80% survey participation at each school was met:

6-8 Participation

 

The second criterion of 65% teacher support of a single resource was not met.

6-8 Districtwide

 

 

Next steps

·        During the summer of 2017, grade level committees of teachers and Curriculum and Assessment leadership will convene to create curriculum guides and unit plans that support best practices in ELA instruction and align with Arizona state standards.  Interest and application process for committee work will be communicated by April 13 with committee work days from May 25 - June 8.

·        Ongoing program evaluation of guides, resources and instructional materials will occur during the creation of guides, throughout the 2017-18 school year, and beyond. Results of these evaluations will allow us to determine the efficacy of curriculum guides and resources, as well as determine potential gaps.  As gaps are identified, possible responses include revision to guides, professional development, and/or purchase of additional supplementary materials (such as trade books, leveled readers, writing resources, grammar resources).

Frequently Asked Questions

Additional FAQs will be collected and answered in the upcoming months. Teachers may submit questions through multiple avenues including your principals, ELA adoption committee members, and KEA representatives.

You may also submit comments through “Let’s Talk”. Click on “Curriculum and Learning Services” and in the subject line, indicate “ELA Adoption—Comments”  

·        What should I expect to be included in curriculum guides?  

The curriculum guide format is under development and builds from our previous work.  Curriculum guides will include items such as learning goals and scales, assessments, instructional strategies for all learners, and resources aligned to learning targets. An exemplar of this guide, with explanation of the contents of each section, will be available by April 28.  The target date for publication of the ELA guides will be June 23. We will also examine the best ways to “house” guides so that teachers can easily access and use them.

·        What resources will the district provide to support core instruction?

Resources that are identified within district created curriculum guides will be provided to sites. Professional development related to these resources and curriculum guides will be conducted. Cited resources will include adopted, supplementary, and open educational resources.

·        Will teachers who are currently implementing CKLA or EL be able to continue using these resources for instruction?

CKLA and EL are still district approved supplementary resources. Therefore, teachers can continue to use the materials and they will be identified, along with other relevant instructional materials, in district curriculum guides.

·        If I currently do not have CKLA or EL materials for my classroom, will the district purchase those for me?

Yes, the district will purchase any materials identified on the district curriculum maps that teachers need for instruction.  Similar to last year, orders for CKLA and EL materials will be placed based upon participation in professional development.

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